Administrative Assistant

Austin, Texas (on-site) 

About the role:

As the Administrative Assistant, you will support the Group Executive Director and US leadership team with business administrative tasks and projects.

Key responsibilities:

• Responsible to manage the calendar of the Group Executive Director by filtering and prioritising all tasks and activities.
• Secretary of the internal committees: responsible to define the agenda, select the attendees, prepare the meeting minutes, monitor the follow up and execute the decisions through the IT systems.
• Act as a liaison between Executive Director and the leadership team to coordinate activities within the organization.
• Book travel for the CEO & President
• Reconcile the CEO & Presidents expenses for reimbursement
• May need to run errands to pick up coffee or support transporting the president

Essential Criteria

• 1-2 years previous administrative experience.
• Advanced and well-developed experience in a similar role within an ability to provide administrative support to the Group Executive Director.
• Project management experience within a fast paced and agile environment.
• Able to work independently with strong attention to detail and problem-solving skills.
• Excellent interpersonal, relationship building and stakeholder management skills.
• Able to demonstrate self-starting behaviours and a habitual use of own initiative.
• Organised, reliable and results driven with excellent time management skills.
• Proficient in Microsoft Office with the aptitude to learn new software and systems.
• Experienced in collaborating across multiple functions/stakeholders.
• Resilient: Thrives whilst working in a fast-paced environment, under pressure and to strict deadlines without compromising on accuracy and attention to detail.
• Excellent communication skills; both verbal and written.

Desirable Criteria

• Experience within a similar role within the automotive industry.
• Associate's degree. 
• Project management qualification(s).
• Proficiency in Chinese language is a plus.

What we offer:

• We believe in compensating all our talented employees fairly. Ask us, and we can tell you upfront what our salary package would look like.
• We provide a company car scheme to make your commute smoother than a freshly waxed sports car. 
• Enjoy your 25 vacation days, giving you ample opportunity to unwind, explore, or binge-watch your favourite shows.
• We work hybrid, meaning you will be in the office when necessary and you can work from home when you're needed there.
• Dental care
• Life insurance
• Medical savings plan
• Accident insurance
• Disability & vision